Frequently asked questions

Canadian Trade Registry is a full-service smart portal that allows users to search, obtain and legalize official corporate documents from the Canadian Federal and Provincial Corporate Registries.

The platform provides access to official company information, certificates, reports and legalization services for businesses operating in Canada.

Canadian Trade Registry offers a wide range of services, including:

• Canadian company search and verification

• Official corporate documents and certificates

• Business credit reports and financial analysis

• Apostille and legalization services

• Notarization and certified true copies

• Sworn translation services

You can search for a company using:

• Company name

• Corporation number

This allows you to retrieve official company data from the Canadian Federal and Provincial Corporate Registries.

A company check helps you:

• Verify legal existence

• Assess financial stability

• Avoid fraud or risky partnerships

• Comply with due diligence requirements

An Apostille is an official certification that confirms a document is valid for international use under the Hague Convention.

You need an Apostille when using Canadian documents abroad for:

• Company registration

• Opening bank accounts

• Legal proceedings

• International contracts

• Apostille — for Hague Convention countries

• Legalization — for non-Hague countries (requires embassy or consulate authentication)

Yes, the platform offers:

• Apostille

• Notarization

• Ministerial legalization

• Consular / embassy legalization

Yes, Canadian Trade Registry offers official certified sworn translations into any language for legal use.

A Certified True Copy is a document officially certified as an exact copy of the original by an authorized body.

Signature notarization confirms the authenticity of a signature on a document.

• Select the required document or service

• Enter company details

• Choose legalization or translation options

• Complete payment

• Receive documents digitally or by courier

Delivery options include:

• Email (certified PDF copy)

• Standard mail: insecure — without tracking number — slow delivery

• Registered mail: with tracking number — slow delivery

• Express courier: worldwide — with tracking number — express delivery

Processing time depends on:

• Type of document

• Additional services selected (e.g. translation)

• Apostille or legalization requirements

• Delivery method

Many documents are available:

• Instantly or within a few hours (depending on availability)

• Standard processing: up to 5 business days

• Express service available for urgent requests

Certain documents require extended processing time due to their complexity, multi-stage processing and involvement of different authorities. This applies in particular to:

• Tax-related documents

• Advanced business reports and financial analyses

• Apostille and legalization services

• Certified sworn translations

Yes, all documents are issued by official authorities such as Corporations Canada and are legally valid for business and legal purposes.

Yes. Documents can be prepared for international use through:

• Certified sworn translation

• Apostille (Hague Convention countries)

• Embassy or consular legalization (non-Hague countries)

Canadian Trade Registry ensures that documents are prepared in accordance with international standards.

Due diligence helps:

• Prevent fraud

• Ensure compliance

• Assess financial risk

• Verify legal standing

Yes. The documents obtained through Canadian Trade Registry are suitable for:

• Bank account opening

• Corporate due diligence

• Legal proceedings

• International business transactions

Where required, documents can be apostilled or legalized to ensure full international acceptance.

Yes. Customers receive updates throughout the process and can contact support for real-time status updates.

Due to the nature of the service (retrieval of official documents and administrative processing), orders are non-refundable once processing has begun.

This is because:

• Official searches and document requests are initiated immediately

• Third-party administrative costs are incurred

If a document is not available, you will be informed promptly.

In such cases:

• Alternative solutions may be offered, or

• A full refund will be provided

Yes. All payments are processed via secure and encrypted payment gateways, ensuring full protection of your financial data.

Payment methods include:

• All credit and debit cards

• PayPal

• Cryptocurrency

Yes. A formal invoice is issued after purchase, suitable for accounting and corporate records.

You are paying for:

• Government fees for the document issuance or retrieval

• Official legalization, certification and Apostille fees

• Notary public and sworn translator fees

• Postal service and courier fees

• Administrative handling

Our team reviews requests and may contact you if clarification is needed.

The information provided in the document description is for informational and illustrative purposes only.

The actual document you receive may differ because:

• Certain positions, details or records may not have been filed with the Canadian Federal and Provincial Corporate Registries

• Some information may not be applicable to the specific company or legal entity

• The scope and content of official records depend entirely on what has been registered and disclosed by the company

All documents reflect the official data available at the time of issuance.