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Corporate Documents
Extract from Trade Register
Official corporate document reflecting the basic information on the company/legal entity
Business Credit Report
Business Credit Report contains the financial analyses of a company including credit scores, financial information, payment behaviour, etc.
Certificate of Good Standing
Detailed certified report describing the results of the performed due diligence of a company/legal entity
Bankruptcy Check Report
The certification on whether a specified company/legal entity was or still is in bankruptcy
Company Search Report
Official corporate report that contains all current and historical information and documents that are available in the Trade Register
Annual Financial Report
Official corporate document reflecting the financial position of the company/legal entity, its assets, liabilities, etc.
Articles of Association
Official corporate document that specifies the regulations for the operations of a company/legal entity and defines the purpose of a company/legal entity
Certificate of Good Conduct
Official document confirming that the company/legal entity has no pending trials with the official authorities
Certificate of Incumbency
Official corporate document reflecting the current directors, officers and shareholders of a company/legal entity
Certificate of Tax Behaviour
Official certificate that confirms whether a company/legal entity has (not) complied with tax obligations
Certificate of Tax Residence
Official document confirming that a company/legal entity is a tax resident of Canada
Concern Relations Certificate
Official corporate document reflecting the relations (direct or indirect) of the company/legal entity with other legal entity (entities)
History of Changes
Official corporate document reflecting each and every change of a company/legal entity from the very date of its incorporation
Minutes of Meeting
Official written record of any actions and/or decisions, made during a meeting of a company's shareholders or directors
Power of Attorney
Written authorization (proxy) of the director (or authorized representative) of the company/legal entity
Register of Beneficiaries
Official corporate document reflecting the ultimate beneficial owner(s) of a company/legal entity
Register of Directors
Official corporate document reflecting the list of the directors of a company/legal entity and their details.
Register of Shareholders
Official corporate document reflecting the shareholders' details and all other information related to the holding of the company's shares
Resolution
Official written record of any actions and/or decisions, taken by shareholders or directors outside the meeting.
Share Certificate
Official corporate document reflecting the details of a shareholder and the shares held in the capital
UBO Declaration
Official statement of a company/legal entity confirming the identity of the ultimate beneficiary owner of a company/legal entity
Business Valuation Report
Business Valuation Report is a comprehensive document that provides an assessment of the economic value of a business entity
Legalizations and Certifications
Apostille
Apostille – official certificate which is attached to an original Canadian official document and as such confirms the authenticity and legitimacy of this original document.
Signature Notarization
Signature Verification/Legalization – official certification of authenticity of a signature of a natural person on a document
Certified True Copy
Certified True Copy – official certified copy of the original document.
Chamber of Commerce Legalization
Chamber of Commerce (CoC) Legalization – official authentication and certification of a business document by the Canadian Chamber of Commerce, which confirms that the document was issued and signed by the legal representative of the company/legal entity.
Consular Legalization
Embassy/Consular Legalization – official authentication (attestation) and certification of a Canadian official document by the Embassy/Consulate of a foreign country in Canada.
Ministerial Legalization
Ministerial Legalization – official authentication and certification of a Canadian official document by Global Affairs Canada, which confirms that the document has full legal effect and may be used in that foreign country.
Useful information
Using Canadian Corporate Documents to Verify Parent–Subsidiary Relationships
Verifying a parent–subsidiary relationship involves connecting company identity, recorded shareholdings, corporate history and financial reporting. This article explains how to use Canadian corporate documents to build a clear, dated account of a corporate group and select relevant documents through the Canadian Trade Registry.
Read the guideCanadian Corporate Documents for Commercial Lease Due Diligence
Corporate documents help organize commercial lease due diligence around company identity, governance, transaction approval and financial assessment. This guide explains how documents available through the Canadian Trade Registry can support the review of corporate tenants, landlords and guarantors, with jurisdiction-specific examples and guidance on matching documents to their purpose.
Read the guideCanadian Corporate Documents for Merger and Acquisition Due Diligence
Canadian corporate documents support acquisition due diligence by organizing evidence about company identity, corporate history, ownership, governance and financial position. This article explains how different document types contribute to a transaction file, how federal amalgamation and merger-review considerations fit into the review, and how documents available through the Canadian Trade Registry can support closing and cross-border use.
Read the guide